MOVRMOVRMOVRMOVR
  • Home
  • AI & Trainings
  • References
  • News
  • About us
  • Contact
  • English
  • German

How to organize a meeting in VR with 120+ people

  • Laura Schmidt
  • June 29, 2020
Virtual Germany Meetup No 1 on the moon
Together with the largest VR Meetup groups in Germany, we organized the first edition of the "Virtual Germany Meetup"

Share This Post

For over six years, Virtual Reality (VR) hobbyists and experts in Germany have been organizing themselves into local groups to exchange information about the technology, opportunities and experiences.

MOVR has been actively supporting the Cologne VR Meetup in its roles as the main sponsor and organizer right from the beginning.

Not only did the international exchange with VR-focused Meetup.com groups emerge early, but also are the organizers of the German groups in close contact.

So the idea arose between the organizers of the largest German VR Meetup groups from the cities of Berlin, Bremen, Dresden, Erfurt, Frankfurt, Hamburg, Hanover, Cologne, Leipzig and Munich to organize “Virtual Germany“ – the first virtual VR&AR Meetup for the whole of Germany.

The technical (social VR) platform on which the event was to take place was an important point in the organization right from the start as more than 350 participants were expected to register, due to the size of the individual communities.

Besides Altspace (a startup that was bought by Microsoft in 2017) other platforms like Mozilla Hubs (social VR platform of Mozilla the company behind the Firefox Browser) and Highfidelity  (startup of the former co-founder of Second Life Philip Rosedale) were taken into consideration.

In the end the choice fell on  Engage, a platform for further education, training, meetings and events in VR / AR

Since Engage only allowed 50 people per virtual room at the time of the event, we divided the event into several rooms and distributed the program from the main room to the other rooms via YouTube stream.

During the event there were over 120 users simultaneously connected in up to five rooms (moon, earth, Mars, etc.)

Engage_Tablet_2020-04-28_19-55-18
Engage_Tablet_2020-04-28_20-45-12
Moon_Talk_engage_WhatsApp Image 2020-04-28 at 21.24.07

Learnings

As our later survey confirmed, it was important that the platform also allowed access without VR glasses/equipment. In addition to a desktop client for interactive access, we also provided a YouTube stream, which significantly increased the range of the event and also granted access to participants with smartphones or tablets.

The number of people needed for the organization of a virtual event is at least as high as for physical events, in many cases even significantly higher.
The technical requirements for accessing the platform should be set as low as possible. It can also be assumed that the participants’ technical experience with such tools is poor or nonexistent. The requirement of installing an access software can already be a criterion for not participating in the event.

It needs a central point of contact for participants (landing page / hub) e.g. with a chat support before and during the event, that is as easy to reach as possible and offers help with the onboarding.

Virtual reality does not automatically solve the different challenges of physical meetings: e.g. if more than a dozen people come together in one (virtual) place, enough space or rooms are needed to enable good and quiet conversations.

Since we have also made it our task in the organizational team to gain valuable experience in a wide range with our events, we will carry out the Virtual Germany Meetup # 2 in August 2020 on a new social VR platform.

Together with Altspace, the public platform Mozilla Hubs is also under consideration, whose core technology forms the basis of MOVR Hubs and offers simple, browser-based access to the VR world with and without VR glasses.

Questions about events in VR or MOVR hubs?

We are happy to help with any questions about online meetings, VR events or virtual collaboration. In addition, we would be happy to show you examples of commercial use cases in the areas of B2B and B2C.
Click here
Demo ready
PrevPreviousNew Features for Instagram AR Filters

More To Explore

Virtual Germany Meetup No 1 on the moon
Community

How to organize a meeting in VR with 120+ people

Together with the largest VR Meetup groups in Germany, we organized the first edition of the “Virtual Germany Meetup”

Laura Schmidt 29. June 2020
AR

New Features for Instagram AR Filters

Big Spark AR Studio Update supports us challenged by social Corona/Covid-19 restrictions.

MOVR-Admin 5. June 2020
MOVR

The company “MOVR” is specialized in Virtual, Augmented and Mixed Reality (VR/AR/MR) applications for business and supports clients like Bayer, E.ON, Samsung EG, PACT Training, Fraunhofer Institute for Intelligent Analysis and Information Systems IAIS and Medisana with tailor-made solutions pushing their businesses forward.

News

  • Virtual Germany Meetup No 1 on the moon

    How to organize a meeting in VR with 120+ people

    Together with the largest VR Meetup groups in Germany, we organized the first edition of the “Virtual Germany Meetup”

    29 June, 2020
  • New Features for Instagram AR Filters

    Big Spark AR Studio Update supports us challenged by social Corona/Covid-19 restrictions.

    5 June, 2020

Discover with us

Artificial Intelligence (AI): AI-supported solutions for SMEs, Automated business processes, Personalized customer experiences, Training for generative AI in medium-sized businesses, AI-based project management (Agile and Classic)

Augmented Reality (AR) and Virtual Reality (VR): Geospatial AR for local businesses, AR-based product presentations with chatbots, Immersive VR training, Interactive AR experiences with gamification, Virtual showrooms and tours

Contact

Office / HQ (Germany)
MOVR GmbH
Holunderweg 5
50858 Cologne, Rheinland, NRW, Germany

Phone
+49 221 455 80 380

Email
contact@movr.com

Copyright 2018 MOVR GmbH | All Rights Reserved
  • Home
  • AI & Trainings
  • References
  • News
  • About us
  • Contact
  • English
  • German
MOVR
Diese Website benutzt Cookies. Wenn du die Website weiter nutzt, gehen wir von deinem Einverständnis aus.OKNeinDatenschutzerklärung